Microsoft 365 - Bookings page basics

Summary

This article will walk you through how to set up a Bookings page so that you may utilize the "Booking with Me" feature within Microsoft 365. With this feature, other end-users will be able to browse to a link and view your general availability, then select a time that works for them to meet with you. 

There are two different types of Bookings pages available:

• Personal - Use these booking pages when users will only be booking with you.
• Shared - Use these booking pages when users need to be able to select from a team of users.

If you require shared Bookings pages, please click here for the TDX article on setting up a Shared page.

Procedure

Creating the Booking page

1. Browse to the following page: https://outlook.office.com/bookings
2. On the Bookings homepage, click on the "Create meeting Type" in the top right hand corner of the main page.
   
    
3. On the new window, fill out the necessary information:
   • Title - Sets the page title.
   • Category - Sets the category for the meeting upon creation.
   • Message - (Optional) Sets the message that will be displayed on the page when a user views
   • Location - (Optional) Allows you to set a physical location and if the meeting will be a Teams meeting.
   • Duration - Sets the meeting duration.
   • Privacy - Allows you to set the Booking page as public (appears on your Booking page) or private (Booking page is only visible if the Booking link is clicked).
   • Meeting Hours - Allows you to set when you are booking.
   • Advanced Options
     • Buffer Time Before Meeting - (Optional) Allows you to set how much of a buffer you want between meetings before another can be scheduled.
     • Buffer Time After Meeting - (Optional) Allows you to set how much of a buffer you want after meetings before another can be scheduled.
     • Limit Start Time To - (Optional) Sets the interval at which you want meetings available.
       • Example: If you set "10-minute intervals", your available meeting times will be 8:00AM, 8:10AM, etc... 
       • Availability, buffer times, and meeting durations are still taken into account.
     • Minimum Lead Time - (Optional) Allows you to set the soonest that someone can book a meeting with you.
     • Maximum Lead Time - (Optional) Allows you to set how far in advance someone can book a meeting with you.
     • Email Reminders - (Optional) Send reminder emails to the person booking time with you before the appointment.
     • Email Follow-up - (Optional) Send automatic follow-up emails to collect feedback from the person who booked time with you or remind them to book their next appointment.
       
       
        
4. Click "Save" on the top right of the window to save the page.

Editing the Booking Page

1. Browse to the following page: https://outlook.office.com/bookings
2. Click on the Booking page you want to edit.
    
3. In the new window, edit the settings you wish to change.
4. Click "Save" on the top right of the window.

Sharing a Booking Page

1. Browse to the following page: https://outlook.office.com/bookings
2. Click on the Booking page you want to edit.
    
3. Click "Share" in the top right of the window.
    
4. Either copy the link or click on "Email" to open a new email with the shared link.
   
    

Delete a Booking Page

1. Browse to the following page: https://outlook.office.com/bookings
2. Click on the Booking page you want to delete.
   
    
3. Click "Delete" on the top right of the window.
4. Click "OK" on the new pop-up window.

Additional Notes

• N/A