How to schedule a meeting in a boardroom/conference room

Summary

This article will guide you through creating a request for a boardroom or conference room that is controlled by a room delegate.

Body

Summary

Here at Clinton Community College, we have certain rooms that are controlled by delegates and will require approval prior to use. This is to ensure there are no conflicts and so rooms can be made available as needed.

When a request for a room is made, the room delegate will receive your request and will approve or deny the room at their discretion. You will receive a "Tentative" notification when the room has been approved/denied. Until you receive the approval email, the room is not yet booked and may be subject to unavailability.

Procedure

Microsoft Outlook (Desktop Version)

Within Outlook, navigate to the Calendar window.
Create a new Meeting or Appointment.
Enter a title for your meeting request, add all your required and optional participants, and set the start and end times.
Click on the "Location" button.
Double-click what room you wish to reserve, then click "OK"
Fill in the body of the meeting with information you deem necessary.
Click "Send" to request the meeting.

Microsoft Outlook (Web & New Desktop Version)

Navigate to https://outlook.office.com for the web version of Outlook.
Navigate to the calendar screen.
Click the "New Event" button.
Enter a title for your meeting request, add all your attendees, and set the start and end times.
Click in the space that says "Search for a room or location"
Click on "Browse with Room Finder"
On the right-hand side, select the dropdown for "Building", then select "Plattsburgh", then finally select the building where the request room is located.
You will now see a list of rooms appear underneath the search filters - select the desired room.
Add a description to your meeting.
Click "Send to request the room.

Additional Notes

Below is the list of the rooms and their delegate:

Building	Room	Delegate
Moore	President's Suite Boardroom	LeAnn Yelton
Moore	M234 Conference Room	LeAnn Yelton
IAM	IAM Conference Room	Edward Szalkowski (primary), LeAnn Yelton (secondary)

Details

Article ID: 5189

Created

Mon 3/25/24 11:23 AM

Modified

Tue 3/26/24 4:12 PM