Pharos Cloud Secure Release - End-user Guide

Print Pharos Printer Secure Release PIN Code

Summary

This article will detail how a user can setup and utilize the software that has been installed on all of the printers. Below are collapsible panels - click on the bar to expand each one of them.

Note: Pharos Secure Cloud utilizes your Microsoft 365 credentials for first-time authentication. Afterwards, you will use your newly assigned pin to log into the printers.

Procedure

How to Print to Pharos (from the computer)

Within the document you want to print, select "File", then "Print"
From the "Printer" dropdown, select "Pharos Secure Printer"
If you need advanced functionality on a Toshiba eStudio 6525ac, like stapling and hole punching, click on "Printer Properties.
For booklets, click on the "Finishing" tab and select the booklet layout desired.
For stapling or hole punching, click on the "Output" tab and select what stapling and/or hole punching you desire.
Once completed, click OK, then then "Print"

How to get a Passcode

Ensure you have the Pharos Secure Release app in your taskbar, near the clock - it should look like a little printer.
Note: If the application is missing, contact IT to get the application added.
Double-click the printer icon.
You should have a window appear that is asking you to log in - like the "Login to continue" button.
The setup guide will then attempt to launch our Microsoft 365 tenant - follow the instructions and log in with your usual M365 credentials.
After logging into Microsoft 365, you'll get an "Authenticated Successfully" message - you can now close this window.
Back in the Pharos app, you will now see your new passcode - take note of this.
You will also receive an email with your new passcode.
Note: The sender will always be "no-reply@beacon.pharos.com" and the subject line will always read "Pharos Secure Release Passcode Reference"

How to Reset your Passcode

Ensure you have the Pharos Secure Release app in your taskbar, near the clock - it should look like a little printer.
Note: If the application is missing, contact IT to get the application added.
Double-click the printer icon.
In the Pharos Sentry Print window that has opened up, click the three lines in the top-right and select "Reset Pin"
You will be asked to sign into Microsoft 365.
You should have a window appear that is asking you to log in - like the "Login to continue" button.
The setup guide will then attempt to launch our Microsoft 365 tenant - follow the instructions and log in with your usual M365 credentials.
After logging into Microsoft 365, you'll get an "Authenticated Successfully" message - you can now close this window.
Back in the Pharos app, you will now see your new passcode - take note of this.
You will also receive an email with your new passcode.
Note: The sender will always be "no-reply@beacon.pharos.com" and the subject line will always read "Pharos Secure Release Passcode Reference"

User Panel Experience (at the printer)

At the printer, you will be given a login prompt - tap on the textbox, enter your passcode, then tap "Login"
On the main screen, you will see a screen that allows you to do the following:
1. Print All - Releases all print jobs currently held.
2. Review Documents - Opens the pending print job list.
3. Scan Document - Allows scanning a document to your email, OneDrive, or Sharepoint.
4. More Device Functions - Loads the native printer applications (Copy, Scan, etc... Used for more advanced scanning and copying)
5. Sign Out - Ends the user session and returns to the login screen.
On the "Review Documents" window, you will have the following functions:
1. Refresh - Reload the job list.
2. Select All or Unselect All - Toggles the selection of all jobs.
3. Delete - Remove a print job from the queue.
4. Print Options - Access finishing options (stapling, hold punching, etc...)
5. Print - Release a print job.

Additional Notes

If you do not have the Pharos application on your computer, please contact the IT department at IT@clinton.edu so that they can get the application installed.

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Pharos Cloud Secure Release - End-user Guide

Summary

Procedure

Additional Notes

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